Routine Backup of HPLC Data, Methods And Related Data:; Part 3, Overlooked HPLC Chromatography Standard Operating Procedures (SOP's)

As a scientific consultant, I often review clients overall laboratory operations and make recommendations regarding documentation and procedures which may improve their accuracy and results. Some of these recommendations come in the form of SOP's.

Here is the third and final example of a 'must have' SOP' which should be in place for any laboratory performing HPLC analysis.

Part 3 of 3:
Routine Backup of HPLC Data, Methods And Related Data:

Another area which is often overlooked and can have disastrous consequences when ignored relates to regular software backups. Successful management of analytical instruments requires that all of the software which is required to operate and maintain them on a daily basis is safely backed up. This should include any needed patch files, hot-fixes or service packs too. Separate copies of all key software applications and licenses should be stored off-site, in a safe location where they can be assessed if and when needed by authorized individuals. This location may be another office location or even a home. It might even be located on a separate computer server or on the 'cloud'. However, for it to be a safe location, it must be off-site and protected from loss due to a hard-drive crash, data corruption, flood, fire, theft, earthquake or other disaster.

• Regular backups (automated are best!) of all acquired data, methods and related information needed to restore the data should be performed on a daily basis. Backups must also be tested and verified on a periodic basis (if you do not verify them, how do you know that they work?). Verification also serves to train you how to restore damaged data or software which is something that you do not want to learn how to do when you actually need it for the first time.

• You may also wish to address the use of suitable electrical power backup modules (UPS) to protect the computers used to acquire data from and run methods from power outages or surges. An article which addresses this topic can be found at this, "Power and Surge Protection for Computers & Analytical Instruments (e.g. Uninterruptible Power Supply AKA UPS)" LINK.

• SOP's describing Backup and Restoration of key Applications and Data should be created which detail the types of backups made, the frequency of backups, which applications and/or files are backed up, using which backup software products or applications, the restoration process used and how often it should be tested to ensure that you can still restore your data.

Make sure you have several people review the draft SOP's before approving. Sometimes what appears clear to you may in fact have a different meaning to someone else. Clear procedures should contain enough detail that people with different backgrounds will each carry out the procedure in the same manner. Often, these types of documents will go through many drafts and even after approved, should also be open to future suggestions to make them even better.

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To View the two previous articles in this series, please click on the links below. 

"Mobile Phase Preparation; Part 1, Overlooked HPLC Chromatography Standard Operating Procedures (SOP's)";

 "HPLC System Preventative Maintenance Frequency & Procedure (PM); Part 2, Overlooked HPLC Chromatography Standard Operating Procedures (SOP's)";

PEAK PURITY Determination by HPLC Diode Array Chromatography Software (UV/VIS): Limitations and Uses

"Peak Purity" software determination by HPLC UV/VIS detection is one of the most abused and easily misunderstood features found in advanced liquid chromatography systems (e.g. HPLC, UHPLC and CE).

For HPLC, one or more inline detectors can be used which provide additional data about a fully resolved peak’s physical or chemical properties. The data obtained can be compared to that of a pure standard, or known impurity. For compounds which absorb light in the region of most UV/VIS detectors (~ 200 to 900 nm), a single wavelength detector (e.g. UV/VIS) provides a very limited second dimension of data (retention time is the first dimension), but a scanning, multi-wavelength UV/VIS detector can add a second and third dimension of data to the retention time. Scanning detectors, commonly known as Diode-Array Detectors (aka: DAD or PDA) are commonly used in HPLC and CE analysis (they are required for routine method development). A scanning DAD can provide detailed sample UV/VIS spectra across a range of wavelengths for each peak, at any retention time recorded, allowing for a 3D plot of the spectra to be recorded much like a “fingerprint”. "Pure" compounds which do absorb light across a pre-defined wavelength range should show identical spectral profiles (“slices”) across the upslope, apex and down slope of the resolved peak. "Impure" peaks may show dissimilar spectra across the width of the peak revealing the presence of a co-eluting peak or impurity. Impure peaks may also NOT show any dissimilar spectra at all (because some compounds may not be detected). When a properly developed HPLC analysis method is used to evaluate the purity of a sample, the single dimension of “retention time” is evaluated with additional dimensions of analysis such as the UV/VIS peak spectra. "Peak Purity" relies on the detection of a sample's spectral profile to detect the presence of an "impurity" (that may have co-eluted with the sample). This additional dimension of analysis (full Spectra) is required to improve the confidence level that a peak may in fact be correctly identified (qualitatively) and does not contain any co-eluting compounds. IOW: "Peak Purity" does not actually test for purity.

Diode-Array 'Software' based Peak purity determination by HPLC is a qualitative assessment of the impurity profile of the sample. It is designed to reveal impurities, NOT prove peak purity. BTW: We really should rename it “Peak Spectral Impurity Assessment" because that is in fact what we are measuring. The algorithm used for Peak Purity determination is designed to confirm the presence of one or more impurities by comparing spectral data slices (multiple slices taken at the apex and both the upslope and down slope sections of the peak).  A mismatch would indicate the peak has not been fully resolved (one or more co-eluting peaks are present). In other words, it is impure by UV/VIS analysis. Note: It does not indicate that the compound is impure, but rather 'the peak' being measured is. As you can see, the concept makes sense, but the how it is used in many laboratories is flawed leading to invalid reports and data.

• “Peak Purity” does not in fact indicate the actual purity of the compound, but instead indicates when a peak may be found to contain impurities. It is an estimated measure of PEAK Impurity.

In simple terms, IF the spectral slices obtained from one peak are not identical, than the peak may contain one or more impurities. Co-elution is the most likely reason for this.

Points to consider when using "Peak Purity" software:

• The absence of any spectral differences across the sample peak are not an indication of actual purity;
• Compounds similar to your sample may have similar absorbance profiles (fooling the system);
• The relative concentration of actual impurities may not be high enough to detect;
• The compounds / impurities may not absorb light at the wavelengths scanned;
• The HPLC method used, the software settings and the parameters that you chose in the ‘Peak Purity’ software menu have a huge effect on the results obtained. Different people often get different results for the same sample. Inputting poor quality settings or using a poor quality method often leads to misleading purity results. This is an advanced software feature requiring many years of training to use. Again, it does NOT test for purity.
  
• The peak of interest must be retained on the column (K prime > 2) and resolved apart from any observed peaks. Don't use peak purity to analyze peak(s) which elute at or near the column void volume (Low K prime values may demonstrate that good chromatography fundamentals were ignored. Poor quality methods fail validation). Poor quality HPLC method and poorly selected DAD "Purity" settings result in invalid results (audits, recalls etc may result from reliance on a subjective "software" feature).

We prefer to think of HPLC 'Peak Purity Assessment' as a null test. If the recorded peak spectral data slices are different, than you probably have co-elution and/or impurities present (so try and develop a better method to resolve the peaks apart). If no differences in the spectra are seen (they are similar), then the peak may be pure or may contain compounds with similar spectra as are commonly seen with related reaction synthesis products or compounds. So only when you detect differences in the acquired spectra can you be confident that there IS a qualitative difference or impurity present. You will not know what percentage of impurity level is (since you do not know what it is).

When configuring the Peak Purity parameters for your sample, you must start with a very high quality HPLC method (A "validated method" is not necessarily a high quality method. "Validation" does not in fact insure that the method follows good chromatography fundamantals). The correct detector sample rate, threshold, slope, signal wavelength and bandwidths need to have been properly selected and used (Reference Wavelength always OFF). The peaks shown in your chromatogram should have excellent symmetry with good on-column retention (K-prime, as applicable to mode), baseline separation (> 2.0 for non-SEC modes) and very low baseline noise levels. The two Peak Purity spectral reference points should be manually selected and placed at times before and after the peak of interest in clear baseline areas where no other peaks or spectra are seen (never use the instrument default settings for reference points!). Select at least 7 spectra from the sample peak for comparison (more detail can be provided with more spectra, but be careful not to select spectra near the baseline or the noise limits). If your method and chromatogram are not of the highest quality, then please do not use the automated "peak purity" analysis feature, instead spend time improving your method.

SUMMARY: 

The HPLC UV/VIS Peak Purity Analysis (“Peak Spectral Purity”) feature is very complex and has many software settings which must be set up correctly to obtain any scientifically useful data regarding possible peak impurity levels. 

• Do NOT use the system default settings / values for 'Peak Purity' ! They are just place holders for actual values (which you must calculate and fill in the correct values for your method).
  

 

* Due to a general lack of formal training, I often see this software feature being used incorrectly by most chromatographers. This is worth repeating... the HPLC method used to obtain the original data must be of the highest quality and the training of the operator must also be at the highest level. To use this advanced software feature successfully, an advanced understanding of the fundamentals of chromatography are required as are a detailed understanding of all of the peak purity software features (how to set the correct threshold, obtain reference baselines, Set sampling rate, noise levels, signal extraction, normalization settings…). Routine HPLC training classes do not cover these types of tasks. Years of specialized training and practical experience are required to use these tools. Never use the “automated” versions or the manufacturer’s default values to find “Peak Purity”. The only correct way to use these features is to manually tune the method and settings to your specific sample. Failure to customize the method and settings used may result in invalid data and incorrect "purity" determinations. 

Due to very complex software setup needed for "Peak Purity" determination by UV/VIS spectra, the requirement for a high quality HPLC method and a high quality data-set,it is our opinion that few should ever use it. In general, the recommendation for most chromatographers is to not use this feature unless first having demonstrated the required skills and advanced understanding of the fundamentals of chromatography. Most of the methods that we professionally review where "Peak Purity" data have been used as part of the method have been found to be based on invalid methods, resulting in any "purity statements" issued as unscientific and invalid. Please proceed cautiously and request professional review of any methods which employ it BEFORE committing to relying on it.

©Copyright, March 1, 1996 by William Letter of Chiralizer Services (Plainsboro, NJ) from a portion of material presented in an HPLC Diode Array Method Development Class.